Time Management Tips for New Bosses



Managers, especially new managers, risk burnout from not managing their time effectively.

New managers are naturally ambitious, but succumb to burnout because they try to do-it-all in performing their personal duties as well as in managing others.

It’s best to learn the important concept of displacement and how to say no at work. Displacement means if you’re doing one task it prevents you from doing another.

Prioritize A, B or C

When you get a request or project, prioritize its effect on your staff and company – starting with big-picture goals and responsibilities.

Judge if it’s of low importance, so visualize its importance. If it isn’t unimportant, put it in the C category or just say “no.”

Normally, you’ll need to decide on the seriousness, urgency, productivity and growth as they impact your organization.

Delegation 

Many new managers don’t yet understand the intricacies of delegation, which is an important part of leadership. Delegation is a fundamental driver of organizational growth.

Managers who use best practices in employee delegation are more effective in leadership.

Twelve-hour workdays don’t usually help the company succeed nor is it conducive for a balanced personal or family life.

If you’re just launching your career in management in a small company or in your own startup, it’s usually best to wait in starting a family until it’s obvious you’re on your way.

Be careful about meetings

Many meetings are a time-waster.

Make certain a meeting has an agenda. If you have the option to decide whether to attend, determine whether you can add or learn something from the meeting.

If you’re scheduling a meeting, have an agenda. Plan to engage your employees in energetic, inspiring staff meetings to improve performance.

Sometimes people in business need a creative place at which to have productive conversations that are in out-of-the-ordinary locations.

Perhaps you have an employee whom you need to counsel. Or you have a peer that needs encouragement. For discussions on difficult issues, try walking meetings.

Hiring employees is expensive. So it’s important to use the right tactics in probation meetings for new employee success.

If you’re responsible for client relationships, you need to make certain they thank you regularly, pay your invoices promptly, and respond well to your recommendations.

If they don’t, strategize for effective client meetings.

Regularly evaluate your schedule

It’s important to audit your calendar and do some fine-tuning when necessary.

You’ll find that some meetings or activities are no longer relevant. That’s why it helps to look at your calendar before the start of the month.

Decide which duties are no longer appropriate or are a time-waster for you personally. Again, delegation might be applicable for some activities.

Also, budget time for activities that are necessary on which you might tend to procrastinate or overlook.

Make lists

Don’t make the mistake of being put in the position of being a slave to your email inbox or always having to put out fires that could have been prevented.

Be assertive. Plan your schedule.

Again, prioritize A, B or C. Incorporate your projects, goals, and tasks.

And depending on your responsibilities and sector, categorize your lists and line them up horizontally. Bundle projects that are related in one way or another.

By late Thursday every week, you should be able to know your plans for the following week.

Make your job fun with “blue-sky” thinking

It’s boring and a beginning to burnout, if you omit fun. Build fun into your plans – work that you’d love to do.

You’ll enjoy more energy and inspiration. Remember in this day and age, it takes discipline to create fun, too.

From the Coach’s Corner, here are relevant management tips:

So You Finally Got Your First Management Job? Now What? – There are 10 principles every new manager needs to know and use.

7 Management Tips – Communication with Difficult Employees – Multiple problems including loss of profit results from ineffectively dealing with difficult employees. Here are seven Biz Coach tips.

Management – How to Improve Accountability in Your Company – If business and tepid growth have affected your outlook, take a look at your human resources and consider a couple of questions. If you don’t like your answer, here are eight solutions.

Management: 5 Most Common Reasons to Fire Employees – With difficult employees, you have two obvious problems – the impacts on your organization and the behavior of the individual. Here’s what to do.

Why Women Are Better Prepared than Men for Management – Many women are better prepared as managers because they have emotional intelligence — a desired characteristic for successful management. Here’s why.

“Good management consists in showing average people how to do the work of superior people.”

-John D. Rockefeller


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Author Terry Corbell has written innumerable online business-enhancement articles, and is a business-performance consultant and profit professional. Click here to see his management services. For a complimentary chat about your business situation or to schedule him as a speaker, consultant or author, please contact Terry.




Nervous About Your New Boss? Here’s How to Deal with It



Whether you just got a new job or whether your company just assigned a new boss for you, it might seem hard to deal with it. But deal with it you must. Learn to develop poise and to manage your boss.

Firstly, recognize two things: 1. Fear is common. 2. Throughout your career and personal life, you will face adversity.

Secondly, consider fear to be an acronym, FEAR: “Frantic Effort to Avoid Responsibility.”

There’s a second acronym for FEAR: “False Evidence Appearing Real.”

Opportunity for growth

Getting a new boss does not constitute a problem. Facing fear actually makes you stronger. It’s an opportunity for growth.

If you have apprehension, you need to understand why. In such situations, the most-common questions to consider: Do you fear change? Do you have authority-figure issues?

The solution to such personal and professional issues is to conduct a personal assessment.

On a sheet of paper, create two columns – your strengths and weaknesses. Analyze your attitude and behavior in similar situations whether you had friction, were laid off or fired.

For negative situations, here’s a hint: You’ll learn fear was a factor – a frantic effort to avoid responsibility – to yourself.

Understand your role, but don’t focus on the other person’s. Don’t give away your personal power by focusing on the possible motives or behavior of others – even if you feel you were dealing with the reincarnation of Attila the Hun.

Strategic plan

At the bottom of the sheet, develop a strategic game plan – strategize how and why you’ll be successful.

You might also develop a list of positive affirmations, such as: “I’m a great employee,” and “I welcome this new boss as an opportunity for growth.” Keep this list handy.

Recite these affirmations in front of a mirror. With enough practice and by facing fearful situations, you’ll get stronger and someday will feel compelled to share these tips with someone who will benefit.

Getting a new boss does not constitute a problem. Facing fear actually makes you stronger.

Then, implement your strategic plan. Research your new boss. Learn all you can.

If you have questions for your boss, create a written list. Include questions about possible likes and dislikes about preferred employee performance.

Don’t procrastinate. When you’re ready, ask your boss for a time to chat.

Once you’re working with your new boss, there will be opportunities to contribute to the welfare of the team.

The team is only as strong as its weakest member. Don’t be afraid to speak up to solve problems.

Discernment before speaking

But it’s important to remember this concept: It’s not what you say, but it’s how you say it.

Even unpopular viewpoints can serve as catalysts for your professional and organization success — if you’re polished and careful in how you approach a subject with a boss.

Don’t speak with finality with an accusing tone, for example: “This is a problem.”

Instead, ask a non-threatening question, such as: “Is it possible that the problem is…?” In this way, you’ll help open the door to a team discussion.

Oh, and by the way, by doing this you’re on your way to becoming a leader among your peers.

Then, you’ll be ready for to ask your boss for a pay raise.

And if you want, you might become management material, too.

So, the place to jumpstart your career development: It’s all about poise in managing your boss.

From the Coach’s Corner, related readings:

Do You Have A Toxic Relationship With Your Boss? — This may be the 21st century with a cornucopia of management textbooks for bosses, but a significant number of employees still complain about their supervisors lacking in professionalism. That’s according to a study by Wayne Hochwarter, a professor in management at Florida State University.

How To Deal With An Oppressive Employer — In the private and public sectors, organizational performance is strong when employees are managed properly. Employees perform well and they are confident in their employers. So it was disturbing when someone asked me what to do about an abusive boss.

Top 11 Tips for a Great Elevator Pitch — Surprise! If you play it smart, you can take advantage of the 500-million Twitter account-holders to get a new job or career. Sure, it’s a daunting task, but the potential for success is terrific. You can tweet to link up with the right people — just as well, if not better, than LinkedIn. But that’s not to say that you shouldn’t use LinkedIn and other social media. You have to make an investment in your time and energy – some research and careful thought.

3 Best Interview Strategies for a Promotion in Your Company — So your company has an opening that would mean a promotion for you. Great. But make sure you prepare properly to avoid disappointment. To get the job you must interview well. Here are best practices to ensure your odds for success

“If the world operates as one big market, every employee will compete with every person anywhere in the world who is capable of doing the same job. There are lots of them and many of them are hungry.” 

-Andy Grove


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Author Terry Corbell has written innumerable online business-enhancement articles, and is a business-performance consultant and profit professional. Click here to see his management services. For a complimentary chat about your business situation or to schedule him as a speaker, consultant or author, please contact Terry.




Seattle business consultant Terry Corbell provides high-performance management services and strategies.